Title:                    Finance Assistant
 
Reports to:          Staff Accountant
 
Program:             Finance Department
 
VALLEY OASIS incorporated in 1981 is a non-profit community based organization dedicated to eliminating social and domestic violence and homelessness through awareness, intervention, prevention, safe shelter and supportive services. Valley Oasis provides a variety of social services to the Antelope Valley, surrounding areas and throughout the United States supporting individuals experiencing Domestic Violence, Sexual Assault, and homelessness.

The Finance Department is a dedicated team who provides the highest quality of service to those who assist others and our communities most vulnerable. The team administers finance operations and fiscal regulatory efforts for over 25+ programs.

Essential Job Functions:

• Perform general office duties, such as filing, answering phones, and handling routine correspondence
• Assist in financial data entry; check figures, postings, and documents for correct entry, mathematical accuracy, and proper coding
• Reconcile or note and report discrepancies found in records
• Process a high volume of check requests
• Manage invoices ensuring programmatic quality assurance
• Receive and record cash, checks and motel vouchers
• Provide appropriate copies of signed/approved check requests to program/employee when needed
• Process approved check requests
• Ensure W9 forms are received in order to properly process a vendor check
• Ensure all check requests and processed checks have proper backup documentation before filing in its appropriate file
• Prepare documentation for monthly grant billings
• Ensure all monthly billing documentation is filed in appropriate grant binder
• Responsible for petty cash disbursement; ensure receipts and any required documentation is submitted
• Maintain accurate records of Shelter Resident’s personal item(s) and/or savings logs
• Maintain motel voucher spreadsheets and files
• Maintain accuracy and prepare reports for in-kind donations and volunteer hours, and post to the General Ledger
• Responsible to pick up mail from P.O Box and shelter mail box daily
• Deliver checks to programs as needed
• Prepare grant binders along with its supporting documentation
• Assist with audits when necessary
• Work with grant auditors to provide accurate and timely information
• Responsible for file maintenance and record retention in office and storage unit
• Maintain department supplies and restock when needed
• Access computerized financial information to answer general questions as well as those related to specific accounts
• Operate computers programmed with accounting software to record, store and analyze information
• Operate 10 key calculators, typewriters, and copy machines to perform calculations and produce documents
• Attend agency and program meetings;
• Attend trainings and continuing education activities as assigned;
• Adhere to agency policies and procedures including confidentiality, child abuse reporting, and code of ethics;
• Additional tasks, projects and or responsibilities as assigned by Supervisor that are not outlined but which are an important part of the agency’s goals and/or program outcomes.

Knowledge, Skills & Abilities: 

• Ability to meet deadlines, handle figures with the aid of a calculator and/or use of Microsoft Excel, and work with complete attention to detail
• Possess self-discipline to perform repetitive tasks without lowering quality of work
• Strong 10-key skills
• Strong skill with Microsoft Excel data entry, record keeping and database operation
• Must be able to exercise initiative, independent good judgment, flexibility, discretion, and solid decision making
• Able to handle common problems without supervisor intervention while knowing when supervisor participation is warranted
• Work effectively under conditions of limited supervision, high stress and rapidly changing situations and circumstances
• Ability to take appropriate steps to deal with emergency situations with the goal of maintaining the safety of all participants
• Promote cooperation and commitment within a team to achieve goals and objective; collaborate with team members, sharing ideas and differences openly; be receptive to new ideas and adapt to change as necessary
• Considers impact of personal and professional choices. Consistently make decisions in keeping with organizational values and Supervisor’s direction
• Strict confidentiality must be observed as it relates to participant information, agency business, program decisions and all other personal information
• Must be able to successfully manage multiple priorities, meet deadlines, adjust to changing; circumstances, and demonstrate confidence working with diverse stakeholders
• Strong interpersonal skills and the dynamic ability to build relationships with diverse stakeholders
• Excellent organizational skills and the ability to follow through from beginning to end on tasks
• Outstanding communication skills, both written and oral; must communicate professionally and positively with participants, co-workers, management, community partners, employers, landlords, and other service providers
• Proficient with office communication equipment and machines (telephone, copier, calculator, fax machine, personal computer, laptop, computer printer and scanner).
• Proficient in use of laptop/desktop computer, Microsoft Windows and Office software programs (Word, Excel, and PowerPoint) and Google drive
• Strong time management skills and the ability to multi-task and prioritize in a fast-paced environment, while exercising sound judgment
• Demonstrate a sense of urgency, responsiveness, and attention to detail
• Use of a personal vehicle may be required to travel in and around Antelope Valley and/or Los Angeles County
• Maintain professional boundaries and work collaboratively with participants, volunteers and staff
• Accountability – be on time for scheduled shifts
• Be able to read and write English
• Bilingual Preferred but not required

Qualifications & Experience:

• High School Graduate or equivalent
• One year experience in nonprofit accounting
• Two year of administrative finance/accounting support experience
• Experience with MIP Accounting Software a plus

Agency Requirements:

• Must have a valid California Driver’s License;
• Reliable transportation;
• Auto Insurance;
• Clean driving record;
• Employee will be required to complete a TB test, fingerprinting, drug screen (employment pending on drug screen), 40-hour Domestic Violence training and CPR/First Aid certification.

Work Conditions & Physical Demands
The following are work conditions that one may encounter in the course of performing their job duties:

• May be in contact with individuals in crisis
• May experience unpleasant sensory demands associated with an individual’s use of alcohol and drugs, and lack of personal care
• May experience crisis situations and potentially hostile situations, must be ready to respond quickly and effectively.

An employee is required to:
Walk and climb stairs; Handle, grasp and feel objects and equipment; Reach with hands and arms; extend both arms above the head and/or reach below the waist; Communicate ideas and information verbally and written word; Be able to move oneself quickly and easily from place to place; Repeat various motions with hands, wrists, fingers; Climb on stools, steps and/or ladders; Be subject to outside environmental conditions, including but not limited to: Rain, heat, wind.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. If accommodation(s) are required, employee must inform Human Resources by the first week of employment. If an accommodation is not required at the time of employment, but is later required, you must inform Human Resources at the time it is needed.

Benefits

Health	Employee Assistance Plan	Paid Sick
Dental	AFLAC	Paid Vacation
Vision	Cafeteria 125 Plan	Personal Days
Acupuncture/Chiropractic	Retirement Plan	Remote Work *
Life Insurance	14 Observed Holidays

* Remote Work: Valley Oasis considers Remote Work to be a viable, flexible work option when both the employee and the position are suited to such an arrangement and must meet eligibility requirements.

Schedule:
Monday – Friday 8am- 4:30pm (may be required to work other than normal duty hours, to include day and evening shifts, weekends, holidays and/or on call status)

An Equal Opportunity Employer: Selection will be based solely on merit and will be without discrimination because of age, race, sex, religion, national origin, marital status, sexual orientation, mental or physical disability.

Send Us Your Resume for This Job